I'm currently considering opening an Estonian e-business for a small SaaS project. As somebody from Germany, establishing a company is a bit tedious and bureaucratic. Now I've come across the Estonian e-residency program and the option to run a business there. I don't care so much about the tax implications, but more about the bureaucracy aspect. It all sounds quite good. But marketing is marketing and real life often is something else. So, long story short: I would be happy if somebody could share their real-life experiences. Was it/is it worth it? Are there any pitfalls?
Thanks!
Yes, it is fantastic and delivers on all of the promises. The only potential headache is that you must collect your e-residency card from an embassy which, depending on your location, might require travel to a nearby country.
I used Xolo but there are lots of agents in the directory. I like and recommend Xolo. No idea what the supposed issue with banking is, all of the agents have banking relationships and you can also use Revolut and Wise. My bank account was opened same day as the company.
Your details are published on the public register. The moment your registration is published you'll get lots of emails offering services, like banking (some people pretend to be Revolut but are actually just sending you affiliate links). Don't publish an email address you care about.
[1] The problem with forming a U.S. company is that all of the formation agents are layers on top of a convoluted nightmare. The formation agent can do their best to abstract away the complexity but the moment you have to peak behind the curtain you'll find yourself face to face with something very scary. The Estonian e-residency program is integrated all the way through.
Focus on your business, open the smallest and simplest entity you can to validate your product before spending time and money optimizing or scaling things. That being said, I’m familiar with GmbHs in Germany and I would advise against going this route unless funding is available. Try a sole proprietorship instead if possible.
edit: just stumbled upon this really good blog post about the topic, in case anyone is interested: https://eidel.io/posts/estonias-e-residency-is-awesome-and-s...
Banking and being scrupulous on your personal taxes at your place of personal residence are issues, but nothing insurmountable, far from it.-
Basically it would be best if you have no customers from Spain or country of your residence.
Forgive my ignorance, I have never really thought about this before and I may be missing something very obvious here.
Isn't that kind of true, though? For instance, if I am a citizen of Japan, live there, and run my remote business from there, but the business that I run exclusively makes money from people in Portugal and Brazil, it would be true that my revenue is being generated in those other countries, but in my own life, I am enjoying the benefits and protections of being a Japanese citizen. Right?
It isn't so much that I would want to be taxed in: Portugal, Brazil, and Japan, but rather that, the nature of how I am choosing to operate my business kind of makes the issue my own burden to bare. If I continue to live in Japan for whatever reasons that may tie me there (family, friends, children in school, business isn't stable enough, other commitments, etc.) it seems like there is a kind of debt to pay back some of my earnings to the Japanese government because they have provided me an environment to build and maintain that business within their country even though the profit made is exclusively outside of Japan. That is to say, the government may not have seen the money directly, but they provided me a safe and stable environment in which I was able to run and operate that business; isn't that kind of the fundamental role of government? I.e., to protect the nation and its citizens, so they may do as they will.
Put another way, suppose the top 1,000 richest people in the world all opted to all move to a tiny nation with very low taxes, and continued to run their businesses remotely from that place without being required to contribute anything back to that nation through taxes. That seems wrong to me. It seems good that they would be asked to pay back into the place that they live and reside, regardless of where their revenue is gotten. They have a home, and that home is ultimately defended and it's property rights upheld by the government that recognizes it.
I'd be interested to hear how others see it. Like I said, I haven't really thought about this too much before, and may be missing something more fundamental and obvious.
In 2023 tried to register a business in Estonia.
I had to first get the e-residency.
This worked, (took 6 weeks I believe), but then I had to travel to another country (which had an Estonian embassy) to collect it.
Then I would have had to travel to Estonia itself to register the actual business and bank account (something like that -- it was a while ago).
(There are "done for you" business services, but from what I recall they were quite expensive, and I think would have still required the travel.)
It was theoretically doable, but due to life circumstances I wasn't able to travel at the time, so it didn't work out.
Meanwhile a few days ago, finally worked up the courage, and registered a business in the UK via a formation agent.
It took 25 minutes and $150. (Business was registered within 2 business days.) From the comfort of sitting on mine own ass, on the other side of the sea. So... yeah xD I like this way a bit better so far.
Registering a company in the U.K. is very easy but the tax treatment is less favourable compared to Estonia. The U.K. leaving the European Union is also disadvantageous (although the full consequence of that is yet to be seen). All company filings in the U.K. are public, much more information about your company is public compared to Estonia.
and if you like access the online service you've got to wait 2 to 3 weeks for them to send a code in a physical post letter (no other way). And part of those services are mysteriously unaccessible from an IP outside the UK.
And it costs double to dissolve the entity than it did to create it. VAT is 20%, put someone on Payee: employee pays 20% to 45% (over 50k per year starts to fall into the high tax rate) + 9% insurance and as a company you also pay roughly 30% on top for taxes and insurance. Of course there is corporate tax on any profit. If with all of those taxes you somehow manage to be profitable.
https://www.gov.uk/limited-company-formation/register-your-c...
I can't imagine how a formation agent would make the process any simpler or easier for you.
https://denationalize.me/emigrate/goodbye-estonia-how-a-popu...
I'm using Xolo which do the accounting and local representative. 99% of my bureaucracy is uploading pdf invoices to the Xolo system. Once a year I have to spend like one hour on the anual report. That's pretty much it.
Every 5 years you have to renew your digital id. It costs a little money and if you are in the EU there will be a pickup location not far away (I had to travel internationally).
I also have to deal with my personal taxes but that's another matter.
I'm fairly sure the German tax authority will claim that you have a local German branch office since you live and work there.
That might be OK tax wise?
But I'd recommend starting with the tax situation in Germany.
Having limited liability through some kind of corporation can be nice.
But on the other hand, it becomes harder in Germany to pay out a varying salary as profits fluctuates throughout the year since the German tax authorities will see that as an illegal dividend payment from your company.
From this perspective it can be easier to set up some kind of sole proprietorship. Easier accounting etc and can pay out profits easier. But you get the personal liability.
This is not hard advice, just some things to point out that it gets complicated fast. So I'd recommend spending a few hundred euros on getting advice from a tax professional to begin with.
If you work from home, your office at home usually does not qualify as a company office unless you make it one. In particular, that alone would not force you to pay Gewerbesteuer to the city, which is the tax specifically addressing local presence.
However, you're touching upon a very important point: If you live in Germany and your Estonian company pays you a salary (as opposed to dividends), you will be a proper employee and your company will also have to pay social security for you, and this might complicate matters significantly. In fact, this will likely (in the German tax authorities' eyes) establish that your Estonian company partially operates in Germany (which is a much broader thing than having an actual physical branch office). This then brings you back to square 1 – your company having to file taxes in Germany, too. Someone below linked https://eidel.io/posts/estonias-e-residency-is-awesome-and-s... which seems to confirm this.
> German tax authorities will see that as an illegal dividend payment from your company.
Could you elaborate? How is this illegal if you declare taxes?
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